Create & Print Payroll Checks

Once the payroll check run is created, you'll see a notice at the top of the window telling you the dollar amount of direct deposits and live checks, if any.

The payroll check run is NOT submitted to the bank register or ledger until you click the Save button. The checks will be posted to the bank register and ledger effective the date displayed in the window.

Once the check run is saved, the payroll batch will be locked, and you won't be able to un-submit it.

Create a payroll check run

Select Payroll Checks under Processing from the Payroll menu. The Payroll Check Runs window opens.
Click Create Check Run, and the Unpaid Batches window opens.
Select the Banking Account from the pull-down list.
Check the box for the batch(es) for which you want to create check runs.
Click Create Check Run. You'll see a progress bar, and when complete, the Payroll Check Run Preview window opens.
If live checks are included in the run, verify the starting Check Number.
If desired, change the setting, Increment by Staff Name, to Increment by Location.
Click Save. You'll see a progress bar, and when complete, the Payroll Check Run Detail window opens.
Continue with the instructions below for direct deposit stubs and live checks.

Print direct deposit stubs & NACHA file

Click Print Stubs to generate a PDF file containing the pay stubs for employees receiving direct deposit.
Click Print NACHA File to generate the .txt file to submit to the bank.

Print live checks

Renumber check range

If you find that you've mistakenly used the wrong starting check number, click Renumber Range, and these fields become visible.
Enter the Original Check Number and New Check Number, and click Update.

Print a range of checks

Click Print Range, and this field becomes visible.
Enter the starting number for the range, and click Print Range.

Print all checks in the run

Clicking Print All generates a PDF file that you'll send to the printer containing your paycheck stock.

Return to Monthly Payroll Checklist