Attendance Changes for Remote Learning

In order to accommodate part-time and/or full-time online learning, WebSmart has added features to handle remote attendance tracking.

These features may be used only if the district has applied to TEA — and received approval — for remote learning.

The state now provides for three ways of being present when remote learning is approved:

Present: The student is physically present on campus.
Remote synchronous: The student is logged into a system and “attending” the lecture or coursework live at the same time it’s being presented.
Remote asynchronous: The student is logged in on their own time, moving through the coursework on their own pace.

Each campus may be set up separately for different types of attendance tracking as described in the situations below.

Set the Default Remote Code, but not the Default Async Code in the Campus editor.
For each qualifying date in the schedule, choose the attendance model RS for the appropriate dates in the Grading Calendar editor.
The attendance codes available in the Grade Book on those dates would then be only the default remote and absence codes configured for that campus. A user with access to the Attendance Manager could then change the attendance code to any other code depending on the situation.

Set the Default Async Code, but not the Default Remote Code in the Campus editor.
For each qualifying date in the schedule, choose the attendance model RA for the appropriate dates in the Grading Calendar editor.
The attendance codes available in the Grade Book on those dates would then be only the default async and absence codes configured for that campus. A user with access to the Attendance Manager could then change the attendance code to any other code depending on the situation.

Set the Default Remote Code and Default Async Code to None in the Campus editor.
For each qualifying date in the schedule, choose the attendance model OC for the appropriate dates in the Grading Calendar editor.
The attendance codes available in the Grade Book on those dates would then be only the default present code, the default tardy code (if selected), and the default absence code configured for that campus. A user with access to the Attendance Manager could then change the attendance code to any other code depending on the situation.

Make sure the student is enrolled in the appropriate attendance model in the Student Manager.
Set the Default Remote Code and Default Async Code as appropriate in the Campus editor.
For each qualifying date in the schedule, choose the attendance model OC for the appropriate dates in the Grading Calendar editor.
The attendance codes available in the Grade Book on those dates would be the default present code, the default synchronous code (if set on the campus), the default asynchronous code (if set on the campus), the default tardy code (if set on the campus), and the default absence code configured for that campus. The value in the drop down list will DEFAULT to match the model the student is scheduled for on that specific date. If no enrollment is specified, present is the default.

Attendance may now be recorded or edited for some days previous to the current date depending on the setting designated by the administrator.

Set up the system for remote attendance