Payments Overview

Use the Payments menu to set up and process check runs for accounts payable and payroll liabilities.

Payments window functions

• AP checks

• Create an AP check run in the Make Payments window or in the AP Check Runs window.

• Edit an AP check run

• Print checks and electronic files

• Payroll liability checks

Filters in the Unpaid Liabilities window

• Standard AP: all liabilities, overdue, net 10, net 30, net 60, and net 90

• Payroll: all liabilities, overdue, net 10, net 30, net 60, and net 90

• Reimbursements: all liabilities, overdue, net 10, net 30, net 60, and net 90

• All Liabilities — includes standard AP, payroll, & reimbursements: all liabilities, overdue, net 10, net 30, net 60, and net 90

About the Preview Check Run window

• In the Preview window, the check run won't be submitted to the bank register or ledger until you click the Save button.

• The text at the top lists the amounts in live checks and electronic payments that will be posted to the ledger and the register of the selected account.

• Clicking the icon in the Live Checks section will produce a PDF file of the check stub.

• Clicking the icon in the Electronic Files section will generate a PDF file containing the details of the payment.

• The three types of electronic payment are:

• Standard: Payments made on vendor websites are recorded in the ledger.

• EFTPS: Employee tax payments; the PDF displays the information needed to make your payment online.

• TRS - Texnet: Teacher retirement payments; the PDF displays the needed information for making your payment online.

• AP Statements section: Use this information to track vendor invoices and credit memos that zero each other out, but need to be posted to the general ledger.

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