Add Roles

Use the Roles window to identify an employee's campus(es) and responsibilities for PEIMS reporting purposes and access to Gradebook.

Campuses: Assigning employees to specific campuses makes them available in the Scheduling module.

Responsibilities: Teacher responsibilities will be released from the Scheduling module during the PEIMS process. You will need to add responsibilities for all other PEIMS reportable staff. Responsibilities codes come from the Texas Education Data Standards and are pre-loaded. See the Texas Education Data Standards page for further information.

Add roles to an employee

If you're entering a new employee and you're still in the employee's record in the Staff Manager window, skip to step 6.

1. Select Finance from the Module pull-down list on the top of the screen.

2. Select Staff Manager from the HR menu, and that window opens.

3. Click the Add/Find Staff link in the upper right corner, and the Find Staff window opens.

4. Enter either a name, SSN, or birthdate, and click Search.

5. Click the in the Search Results for the employee you want to edit, and the employee record opens.

6. Click the Roles tab, and the Roles Editors window opens.

7. Click on the Teaching Campuses link, and the Campus Teaching Authorization window opens displaying the list of campuses in the district. Note: Campuses are set up in Admin > District > Campuses.

8. Click the Edit Attributes/Values link, and the Campus Teaching Authorization Editor window opens.

9. Check the box(es) for the campus(es) at which this employee is authorized to work.

10. Click the Return to Roles Menu link.

11. Click on the Responsibilities link, and the Responsibilities window opens.

12. Click the Add Responsibility link, and the Responsibilities Editor window opens.

13. Complete the fields as described. All fields are required.

• Campus Number: Select from the list of campuses and non-campus organizations.

• Role Type: Select from the list of codes taken from TSDS Code table C018. Note: Once the role type is selected, additional fields are displayed.

• Reportable: The default is TRUE. If needed, change the value to FALSE - DO NOT REPORT.

• ADSY Indicator: Additional Days School Year, true if additional days are added to regular instruction days.

• # of Students in Class: Enter the number of students that will be in the additional days class.

• State Service ID: Select from the list of codes taken from TSDS Code table C022.

• Instructional Setting: Select from the list of codes taken from TSDS Code table C035.

• Population Served: Select from the list of codes taken from TSDS Code table C030.

• Class Type: Select from 01 - Regular and 02 - Non-Regular.

• Minutes: Enter the number of minutes.

14. Click Save, and you're returned to the Responsibilities window.

15. Repeat steps 12 - 14 to add responsibilities for this employee, if applicable.

16. Click Return to List when finished.

Continue with Enter Employee Contact Information

Return to Staff Manager Overview