Add Positions

If you've just added payroll information for a new employee and you're still in the Employment Contracts window, skip to step 7.

Add positions

Select Finance from the Module pull-down list on the top of the screen.
Select Staff Manager from the HR menu, and that window opens.
Click the Add/Find Staff link in the upper right corner, and the Find Staff window opens.
Enter either a name, SSN, or birthdate, and click Search.
Click the in the Search Results for the employee you want to edit, and the employee record opens.
Click the Payroll tab, then Employment Contracts.
Click the in the Positions column, and the Positions grid opens.
Click the Add Position link in the upper right corner, and the Position Details window opens.
Complete the Position Details fields as described. All fields are required, but only non-self-explanatory fields are described here.

Payroll Calendar: Select from the pull-down list. The calendar is used to calculate hourly and daily pay rates for salaried positions paid on a salary schedule. Note: Once the position is saved, it can be changed to a custom calendar to provide extreme accuracy for the pay rates, but this action is rarely taken as the default calendar provides rates accurate within pennies.
Timeclock Job Code: Select from the codes if the position is subject to the timeclock.
Payroll Activity Code: Select 80 if this position is the employee's primary position. Click here for more information on the PEIMS codes listed here.

WC Category: Select the appropriate Workers' Compensation category. These codes are set up in Finance > Payroll > Workman's Comp > Categories.
Allocation:

Compensation Type: The value selected here determines which of the next fields are visible, based on whether the compensation rate is annual, daily, or hourly. Select from the list of compensation types set up in Finance > Payroll > Pay Schedules > Compensation Types.
Rate: For hourly positions, enter the hourly pay rate. For daily positions, enter the daily pay rate. For salary positions not paid on a salary schedule, enter the annual pay rate. Note: This field isn't visible for salary positions paid on a salary schedule.

Enter Non-Prorated Value: Use this option if you need to add a stipend, but don't want it to prorate based on the main contract. Click the button, enter the amount of the stipend in the popup dialog, and click OK. Note: This field is only visible for positions not paid on a salary schedule.

Encumbrance: Select from calculated or manual, if applicable.
Scale: This field is only visible if the position is paid from a salary schedule. Select from Use Pay Step to Calculate Rate and Use the Manual Rate Provided. If you choose the second option, enter a rate in the field that becomes visible.
Exempt From Dock: Select True if this position is exempt from being docked — usually for extra duty or stipend. Otherwise leave the default value of False.
Coding Allocations: Select the number of account codes — between 1 & 4 — against which this position's pay will be allocated.
Coding Allocation 1 - 4: Enter the account code(s) and the percentage to be paid from each code. Click here to view FASRG. See Module 1 for ISD or Module 11 for Charters.
Overtime Object: Select from the list, or leave the default value of None.

Check the box for each pay period in which the employee will be paid, or check the Scheduled box to select all available pay periods. Once the position is saved, the Scheduled Amount field will be completed for the selected periods. Note: If the employee is hired mid-year, the pay periods that have already been paid won't be available to select.

Select either Promote this position to next contract or Do not promote this position from the pull-down on the right side. You may not want to promote stipend, extra duty, or extracurricular positions.